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Administrative Assistant - Hall Chrysler Dodge Jeep Ram Virginia Beach in Virginia Beach, VA at MileOne

Date Posted: 5/23/2019

Job Snapshot

Job Description

Hall Autogroup is part of fast-growing MileOne Autogroup, and we have the opportunity you've been waiting for.

Why not come to work for one of the largest auto groups on the East Coast?  We provide you with growth, advancement, and income opportunities that you are unlikely to find with smaller groups.  We offer a positive and success-driven work environment as well as training and support for our employees.

What are you waiting for?  Apply today!

SUMMARY:

The Administrative Assistant provides  administrative support to the Sales Management department to which  they are assigned. This individual compiles and maintains records of the business transactions and office activities of the dealership.

ESSENTIAL DUTIES:  

  • Answers  incoming phone  calls in a prompt, polite, professional  manner.
  • Opens  and routes incoming mail, answers correspondence, and prepares  outgoing mail.
  • Handles  customer complaints or refers to appropriate  dealership  employee  as necessary for resolution.
  • Provides  word processing support  for the dealership.  Maintains word processing files in a secure and confidential manner.
  • Files correspondence, and other records.
  • Provides  backup support  for any clerical position  on an as-needed  basis. Prepares and sends out receipts,  bills, policies,  invoices,  statements, and checks.
  • Composes  and prepares  routine  correspondence.
  • Greets visitors, ascertains  the nature of their business,  and conducts  them to the appropriate person.
  • Orders/purchases supplies.
  • Schedules  appointments when necessary.
  • Arranges  dealer's travel schedule and makes appropriate reservations. Records minutes of staff meetings.
  • Makes copies of correspondence or other printed matter.
  • Maintains  office equipment (i.e., copiers, printers,  fax machines,  etc.). Trains  dealership personnel in its use and troubleshoots problems.
  • Handles  special  clerical projects  as instructed.
  • Maintains  a knowledge of basic dealership  information to act as a resource  for incoming callers requesting  such information.
  • Maintains  professional appearance and neat work area.

Job Requirements

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Excellent computer skills
  • Excellent typing and filing skills
  • Good organizational skills
  • Excellent phone skills

Employee Advantage:

We believe that taking care of employees is an important step in creating a positive workplace and a successful company. With that in mind, MileOne is proud to offer programs designed to help our employees and their families’ succeed both at home and at work. We call it the MileOne Employee Advantage! In addition to traditional healthcare, training, career advancement and financial benefits, we also include an Employee Purchase Program, the Next Mile scholarship program for employees and family members,  an Employee Assistance Program and more. 

MileOne Autogroup is dedicated to actively helping our communities, we have raised millions through local and national charities. For more information, visit our website MileOneJobs.com and click “Why MileOne”. 

MileOne Autogroup is an equal opportunity employer and we maintain a drug free work environment.